All you Need to Know about Office 365 Email Signatures

For those who do not know much about Email signatures by Office setup, they can be a powerful tool, as the signatures contain information that goes with every fresh mail you send. Adding credentials such as contact details, name of the organization and its logo in your email are essential, in case you are using a signature that has been designed previously. All such details communicate a lot about the sender and his company. With Office setup 365, you can create and add signatures that can be easily added to all the outgoing messages.

If you are creating email signatures in the Outlook Web App then you will be unable to access the same in Outlook 2013. If you use both the applications then it is necessary to create a signature in each of the app. In outlook 2013 office setup you can easily create a default signature with alternative ones. On the other hand, the Web App gives you an option to create and use only one signature. If you have queries related to this topic then you can visit

Steps to create Office 365 email signatures

There are certain steps to follow for creating Office 365 email signatures in Outlook, such steps are as follows:-

  1. In the first step, you have to click on the “Options” from the “File” menu.
  2. Now, click on the “Signatures…” button from the Mail section.
  3. In this step, you are required to use the space available for “Edit Signature” for creating the same.
  4. The fist signature created will be known as “Default” you can rename it by clicking on the “Rename” button.
  5. The linked email account has to be selected in this step, if there is any.
  6. After this, tap on the signature that you wish to add to the new message followed by tapping on the “OK” option.

Easy-to-follow steps to create an email signature in Outlook Web App

There are certain steps to follow for creating an email signature in the Web App, such steps are as follows:-

  1. You have to first click on the Settings gear menu that is visible in the upper right corner.
  2. In the next step, you have to select the “Options” and then select the “Email signature” that is visible under the Layout option beneath the “Mail” option.
  3. Create your signature in the text box and then check the “Automatically include my signature on messages I send” for all outgoing emails including replies and forwards and then click on the “Save” option.

Office 365 email signatures for the whole organization

Office 365 do not provide personalized signature management functionality, however, the admin can configure signatures that are for the organization along with the disclaimer rule. In order to create a disclaimer you can follow the steps mentioned below:-

  1. Get access to the “Exchange” admin center.
  2. Now, select the rules mentioned under the “Mail flow” option.
  3. In this step, you have to click on the plus symbol and then select the “Apply disclaimers”.
  4. Now, enter a name- “global signature” and from the “Apply this rule if…” option, you have to choose the certain conditions that will trigger the rule.
  5. Select the “Append the disclaimer…” option from the “Do the following…” list.
  6. You have to click the “Enter text” link.
  7. In the “specify disclaimer text” window, enter the HTML code of your organization and then click on the “OK” option.
  8. You have to click the “Select one…” link, you can adjust or keep the rest of the settings and then click on the “Save” option.

For more help:  You can visit the Office setup official website that goes by the URL


It is important to understand the need for doing Email Signatures in Office setup 365. There are certain methods that have been already discussed in the article above by which you can easily create Email signatures. In case, you still face any issues then it is recommended to get in touch with the Office customer support team via its official website that goes by the URL

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